Calendar & scheduling
Meetings coordinated, conflicts resolved, time zones handled.
Administrative support — calendar management, inbox handling, scheduling, travel coordination, reporting and back-office admin — with trained support staff who work inside your tools.
Administrative work is invisible until it isn't done. Calendars get double-booked, emails go unanswered, reports slip, travel breaks and vendors chase invoices — and the people handling it are often your most senior, most expensive staff.
Opervics runs administrative support as a managed function — calendar management, inbox handling, scheduling, travel coordination, reporting and back-office admin — with trained staff who work inside your tools and follow your SOPs.
Meetings coordinated, conflicts resolved, time zones handled.
Emails triaged, tagged, drafted and routed to the right owner.
Flights, hotels, itineraries and bookings handled end to end.
Recurring reports prepared, spreadsheets maintained, data kept current.
Templates, decks, contracts and internal documents prepared for review.
Tasks completed, turnaround times and time saved across stakeholders.
These are the same operational issues we see across clients — and the same ones our process is designed to remove.
Founders, leaders and specialists buried in routine tasks.
Conflicts, double-booking and time zones mismanaged.
Important emails buried — no triage system in place.
Vendors, clients and partners chased ad-hoc — or not at all.
Recurring reports prepared late — decisions wait on numbers.
Nobody knows what's being handled, by whom or how fast.
Every service inherits the same baseline security posture, then adds service-specific controls on top.
Access, change management, monitoring and incident response aligned to SOC 2.
Role-based access to calendars, inboxes, tools and systems — scoped and audited.
PII handling, redaction and confidentiality controls defined with your team.
Tasks completed, turnaround times and any incidents reported weekly.
Calendar and scheduling, inbox management, travel, reporting, document prep, vendor follow-ups, data upkeep and back-office admin.
Yes — hours are matched to your working time zone, with flexibility for extended or split coverage.
Google Workspace, Microsoft 365, Slack, Teams, Notion, Asana, Trello, CRMs and internal tools.
NDAs, role-based access, least-privilege permissions, auditable logs and PII handling rules agreed with your team.
Tasks completed, turnaround times, error rates and stakeholder feedback — reported weekly.
Per FTE, per hour, or as a monthly retainer — agreed upfront.
A short conversation is usually enough to scope the workload and propose a starting point.