Calendar & scheduling
Meetings coordinated, conflicts resolved, time zones handled.
Administrative outsourcing for professional services — calendar, email, document preparation, scheduling, travel and back-office admin — with trained support staff who work inside your tools.
Administrative work is invisible until it isn't done. Calendars get double-booked, emails go unanswered, documents slip, travel breaks and clients chase — and the people handling it are often your most senior, most expensive professionals.
Opervics runs administrative support for professional services as a managed function — calendar management, inbox handling, document preparation, scheduling, travel coordination and back-office admin — with trained staff who work inside your tools and follow your SOPs.
Meetings coordinated, conflicts resolved, time zones handled.
Emails triaged, tagged, drafted and routed to the right owner.
Templates, memos, decks and reports formatted for review.
Flights, hotels, itineraries and client visit logistics handled.
Recurring reports prepared and spreadsheets kept current.
Tasks completed, turnaround times and time saved across teams.
These are the same operational issues we see across clients — and the same ones our process is designed to remove.
Partners and consultants buried in routine tasks.
Conflicts, double-booking and time zones mismanaged.
Important emails buried — no triage system in place.
Clients and vendors chased ad-hoc — or not at all.
Recurring reports prepared late — decisions wait on data.
Nobody knows what's being handled, by whom or how fast.
Every service inherits the same baseline security posture, then adds service-specific controls on top.
Access, change management, monitoring and incident response aligned to SOC 2.
NDAs, role-based access, least-privilege permissions and audit logging.
Role-based access to calendars, inboxes, tools and systems — scoped and audited.
Tasks completed, turnaround times and incidents reported weekly.
Calendar and scheduling, inbox management, document prep, travel coordination, reporting, data upkeep and back-office admin.
Yes — hours are matched to your working time zone, with flexibility for extended or split coverage.
Microsoft 365, Google Workspace, Outlook, Teams, Slack, Notion, Asana, Trello and SharePoint.
NDAs, role-based access, least-privilege permissions, auditable logs and confidentiality rules agreed with your team.
Tasks completed, turnaround times, error rates and stakeholder feedback — reported weekly.
Per FTE, per hour, or a monthly retainer — agreed upfront.
A short conversation is usually enough to scope the workload and propose a starting point.